SWOT Analysis In Grand Wines

Bibliography Questions: 1.Conduct SWOT Analysis giving 5 points each for S, W,O,T2.Prepare Project Charter.3.Prepare Communications Plan. Answers: Swot Analysis Strengths 1.Niche client base 2.Strong brand name 3.Willingness to improve customer satisfaction 4. Willingness of employees in enhancing customer services 5.Financial stability Weakness 1.Delays in delivery process 2.Errors in manual handling of sales database leading to lost orders 3.stock information not available to sales representatives 4.Central sales database supports manual modes only 5.Huge time required for operational activities of the organization. Opportunity 1.Providing the sales employees with wireless data entry systems 2.Development of new information system 3. Updating the existing information system so as to allow automated sharing of information with sales representatives 4.Increasing market size 5.Improve customer satisfaction levels through value added services Threats 1.Customers are dissatisfied 2.Dissatisfied sales representatives 3.Delayed product deliveries 4.Presenc of other competitors in market 5.High end services provided competitors might result in depletion of client base. 2.Project Charter Date: Project Title: The implementation of wireless data entry system at Grand Wines Ltd Project Start Date: The project is expected to start on 6th January 2017 Project End Date: The expected date of completion of the project is 6th June 2017 Budget Information: The entire project would be require a total budget of $45000.00 Project Manager: Name: Please insert your name Email id: Please insert your email id Contact number: Please insert your contact number Project Objectives: a. Project aims The project under consideration is aimed at providing the sales representatives of the Grand Wines Ltd with wireless data entry devices, such that they can update the orders placed by the customers instantaneously to the central database of the organization located at Sydney. b. Project objectives The primary objectives of the project can be outlined as the following: To identify the requirements of the data entry devices to be utilized by the sales representatives, along with the identification of the features that these devices must support. To complete the procurement of the wireless data entry devices that fulfill the system requirements identified in the previous phase. To implement necessary changes in the existing sales database system, such that it supports the feature of automated orders being placed through wireless data entry devices, along with the queries processed through the same. To provide training sessions to the sales representative such that they can utilize the newly implemented system efficiently c.Primary deliverable The primary deliverables of the project are as follows: I.The detailed project plan, including estimated schedule and budget II.The system specification documents III.The project progress reports IV.The wireless data entry devices V. An updated centralized sales database capable of exchanging information with the wireless data entry devices in an automated manner VI.Training programs and manuals for the sales representatives d. Projects benefits to the organisation The successful completion of the project would yield the following benefits to Grand Wines Ltd: i.An increase in the productivity of the sales representatives, as the orders would be directly communicated to the central sales database instead of the manual methods currently being used. ii.The process of registering the newly placed orders in the sales database would not require any additional time, thus eradicating the time delay that is currently experienced in delivering the orders to the customers iii.The number of misplaced or lost orders due to human errors causing wrong entry in the database would be reduced significantly. iv.Information regarding the availability of stock would available to the customers, along with the approximate date of delivery of the products, thus ensuring customer satisfaction. Thus, it can be said that the successful implementation of the project would essentially help Grand Wines Ltd to regain its position in the market and provide tough competition to the other wine producers. e.Project Limitations The scope of the project does not include the following: i.Any changes in the activities utilized by the central sales database in processing sales orders ii. Any changes in the order delivery system currently utilized by Grand Wines Ltd Acceptance Criteria The acceptance criteria of the project under consideration are being outlined below: The project would be completed within the due date (6th June 2017) The project should not require any additional budgetary resource The devices being procured should be easy to use and must have a long lifetime. The transmission of data in between the wireless data entry systems and the central sales database should be smooth and hassle free. Assumptions and Constraints a.Assumptions: The following facts have been assumed by the project management team before commencing with the activity of developing the project plan: i.The project is being solely funded by the higher management of Grand Wines Ltd ii.The organizational heads are interested in including those changes in their existing information technology system that are required for supporting the operational activities of the wireless data entry devices to be made available to the sales representatives. iii.The sales representatives of the Grand Wines Ltd would be able to utilize the newly implemented system after a basic training. b. Constraints Following are the constraints associated with the project. i.Technical constraint: Changes have to be implemented in the central sales database of Grand Wines Ltd in a manner such that it does not affect the current operational activities of the organization. ii.Time constraint: The entire project has to be completed within a time span of just 6 months. iii.Budget constraint: The entire project has to be completed within a budget of $45000.00 only StakeholderList Stakeholder No Name and Signature Role and Responsibility Position Contact Information 1 Please insert your name Overseeing all the project related activities such that project is completed within the estimated time and budget mentioned in the project charter Project Manager Please insert your Contact Information 2 i. Tim Davis, ii. George Bin, iii. Elle Davis, iv. Rivera Jones, v. Alfred Cook Working on the project activities Project team member xxxxxx-xxxx 3 Joe Mathews Using the system being implemented Lead of the sales executives xxxxxx-xxxx 4 Henry Cook Providing the budgetary resources required for conducting the project CEO of Grand Wines Ltd and the sponsor of the project xxxxxx-xxxx 5 N/A Taking advantage of the facilities provided by the IT system being newly implemented at Grand Wines Ltd The customers of Grand Wines Ltd N/A Lessons Learned The following lessons were learnt from the project under consideration: i.Effective stakeholder communication must be developed and utilized ii.Team meetings need to be conducted in regular basis so as to inform all stakeholders regrading the progress of the project iii.Adherence to the estimated project schedule is necessary iv.The team members should also adhere to the team rules. Charter Signoff Please insert your name Please insert date 3.Communication Plan Template Plan purpose The communication plan has been developed and designed after conducting discussions between all the primary stockholders of the project. All upward communications would be conducted through official mails and submission of well-documented reports. On the other hand, all downward and lateral communication would be held at project team meetings. Change management The change management activities of the project would follow the undermentioned steps: Step1: The change requests would be identified and documented in official reports. Step 2: The change request would be reviewed by the managerial personnel associated with the project. Step 3: Changes would be included in the scope of the project in case the same are approved by the project manager. Meeting agenda The following strategies should be taken for conducting team meetings in a successful manner: The meeting agenda , along with the various topics to be covered in the meetings would be mailed to the project team at least 48 hours before the meeting is conducted The predetermined topics should be discussed in the meetings with the aim of finding solutions or alternatives to the issues that have been identified. A brief of the discussions made in the meeting should be mailed to the project team within 24 hours of the said meeting. Stakeholder Information to be shared Frequency of information exchange Location of information exchange Purpose of communication Mechanism for communication Project Manager Day to day progress made by the team members Once in each week Office of the Project Manager To inform the project manager regarding the Status Quo of the project 1.Officail mails containing details of project activities Project team member Any change request made by the sponsors of the project As and when required Office of the Project Manager To inform the members of the project team regarding the changes to be included in the project 1.Officail mails containing details of changes 2. Updated project plan Lead of the sales executives i. The features to be included in the new system being implemented ii. information regarding the use of the system As and when required Office of the Project Manager Inform about the features that would be available to them in the future Board meetings CEO of Grand Wines Ltd and the sponsor of the project Achievements of the project team Once in each 15 days Office of the CEO of Grand Wines Ltd To inform the CEO of Grand Wines Ltd regarding the Status Quo of the project Official presentations The customers of Grand Wines Ltd The features to be included in the new system being implemented As and when required Offices of the customers Inform about the features that would be available to them in the future Brochures and flyers Bibliography Boud, D., Cohen, R., Sampson, J. (Eds.). (2014).Peer learning in higher education: Learning from and with each other. Routledge. Burke, R. (2013). Project management: planning and control techniques.New Jersey, USA. Chia, R. (2013). 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